Executive Assistant

California Professional Firefighters (CPF) is seeking an Executive Assistant for its Sacramento based statewide organization. CPF represents 35,000 career firefighters across the state. CPF is dedicated to building a better life for California firefighters and their families by advocating for a secure work environment, safety on the job, quality health care and retirement security. Through political and legislative advocacy, CPF has safeguarded firefighters’ rights on the job and expanded protections, making it one of the strongest public employee organizations in the state.

  • The Executive Assistant supports and reports to the Chief of Staff
  • Serve as primary contact for majority of incoming calls for the Chief of Staff
  • Assists with expense reporting, reimbursement, event registration and submissions
  • Assists administration team in organizational-wide priorities and events
  • Manage scheduling and coordinate travel arrangements
  • Interacts courteously and tactfully with managers, co-workers, members, and vendors
  • Assists with event planning by researching venues, hotels, assisting with contracts, set up and take down, etc.
  • Performs office tasks, including maintaining records, ordering supplies, and general clerical tasks
  • Perform other duties as required to support the organization and mission


  • Bachelor’s degree preferred
  • 3 - 5 years of experience in supporting a senior manager or team
  • Proficiency in the Microsoft Office suite and a desire to streamline processes and workflows using technology
  • Highly attentive to detail and excellent organization and time management skills
  • Handles confidential information with care
  • A team player capable of cultivating productive working relationships across the organization
  • Strong work ethic
  • Experience in meeting/event planning and travel logistics
  • Exceptional writing, editing and proofreading skills
  • Ability to multi-task and work well under pressure


Salary Range: 70-90k

Respond: Please send resumé and cover letter to: resumes@cpf.org